10 answers to real-world questions.

A pilot can usually start without a heavy IT project. We provision your environment, an experienced operator records a short video and explains the work, and the platform generates a first set of steps. A first working demo can often be prepared in a single working session — after which review, refinement and release are handled by your own team.

No. Instant Instructions works with material you already have: videos, manuals, work cards and spoken explanations. The platform helps turn that into structured steps, which your team then reviews and refines. You don’t have to rewrite anything from scratch.

That’s exactly the target audience. The interface is visual and step-by-step, without long texts or complicated menus. Workers with little exposure to digital tools can usually get started after a short explanation. With automatic translation, it also works for non-native speakers, external technicians and partners.

Yes. We support integrations with existing business software — ERP, HR, MES and PLM. A work order can trigger the right instruction so operators work with the current, approved version without having to search.

Two things. First, the way of working: instead of typing instructions from scratch, an experienced worker records the process and explains it. The platform turns that into a first set of steps which is then reviewed and refined. Second, the background: the platform was developed within a joint venture with TNO and is informed by Dutch applied research on digital work instructions and Smart Industry.

Data is processed and stored in compliance with GDPR. The architecture is designed with data security as a primary principle. Your instructions remain your property — export functionality is standard.

Pricing depends on the number of processes, users and integrations. We always start with a conversation about your situation and expected ROI — before money becomes the focus. Contact us for a no-obligation discussion.

Instant Instructions is built for European manufacturing — from high-tech machine building and metal processing to food production and specialist custom production. Current pilots include VDL Group, WILA, Meijer Group and Kooken.

25+ languages by default: Dutch, English, German, French, Polish and more. One video recording is automatically translated, so you don’t have to do anything twice for non-native-language workers.

A typical 2-to-5 minute video recording produces a first draft of step-by-step instructions within roughly half an hour, after which review and refinement follow. In many cases, a first working demonstration can be prepared in a single working session, on your own process and your own data.

Regulation (EU) 2023/1230 is the new EU Machinery Regulation — adopted on 14 June 2023 and applying in full from 20 January 2027. It replaces the Machinery Directive 2006/42/EC. For the first time, digital operating instructions are explicitly permitted, provided they are available online and downloadable, paper is free on request, and the instructions remain findable via a reference on the machine (such as a QR code) per machine version for the lifetime of the machine — minimum 10 years. The scope is broadened to autonomous mobile machinery, cobots, AI-based safety systems and software with safety functions; cybersecurity becomes a first-order requirement. Full explanation on the Machinery Regulation page →

Under the Machinery Regulation, from 2027 you no longer have to ship paper by default — a digital, machine-linked instruction set is sufficient. You do, however, have to provide a paper copy free of charge on user request, for the lifetime of the machine. Instant Instructions supports this with one-click export to a print-ready PDF, identical to the digital version and in your corporate branding, available for every released instruction version.

The Machinery Regulation requires instructions and the EU declaration of conformity to remain available for the lifetime of the machine, with a floor of ten years after the machine is placed on the market. The Instant Instructions platform keeps an immutable archive of every released version, linked to the specific machine’s serial number or QR linkage, with an audit trail of every change.

The Machinery Regulation governs the operating instructions a manufacturer delivers to their customer — so primarily OEMs and machine builders. Your internal work instructions for your own shop-floor operators do not legally fall under it. Operationally, however, it is the same captured know-how: how a machine is operated, set up and maintained. For OEM customers that means one platform for both uses — external MR-compliant documentation toward customers, and internal work instructions (assembly, training, quality). For customers who do not build machinery the value of Instant Instructions remains the internal instruction, but the regulation’s requirements on language, retention and version control are useful as reference there too.